Program Management, Program Budgeting, Program Budget PlanĮnter or view cost and revenue budget versions at the program level. See Establishing and Maintaining Programs and Projects. Program Management, Project Definitions, General Information, Program Management This table shows the high-level differences between program and project budgets:įinalize: Writing budget rows from the project budgeting tables to the project transaction table.īaseline: Identifying a budget plan as the baseline plan.Īpproval: Enabling workflow so that budget plans must be approved by budget approvers.īudget Type: Creating both cost and revenue budgets.Īssociate attachments with program budgets. Program Budget and Project Budget Comparisons The individual budget periods for all reporting and analysis. The system uses only the amounts defined in The budget estimateĪmount is a starting point for determining the period-by-period budget details. The periods total on the Program Budget Detail page may not be the same as the budget estimate amount. Manually enter amounts into each period on the grid.ĭivide the budget estimate evenly across all periods by clicking the Spread button.Ĭalculate period amounts based on quantity by clicking the Calculate link. Methods to spread the estimated amount across the program periods: If you create budget details by using the Distribute Budget Items method and enter budget estimate amounts, use any of these Load from Excel, Project Rollup, or Copy from Plan methods, the system populates the budget periods if they are defined in When you create budget details by using the You have several options for spreading budget estimate amounts across periods. Program budgeting process flow Budget Estimating Across Program Periods This diagram shows the options for creating program budget details for a program budget version: Import from a Microsoft Excel comma delimited file. Roll-up child program or project budgets based on the enterprise program tree.Ĭopy another budget plan version from the same program. You can create program budget details by using any of these methods:Įnter a high-level estimate and distribute it to budget items and periods. Additionally, you can requireĪpproval of a version before it becomes active. You can designate only one version as theīaseline plan, and only one version as an active plan. You can define multiple versions of cost and revenue budgets at the program level. You canĬompare these budgets to the rolled-up version of the individual project budgets, actual amounts, and forecasts. You can use program budgets as a top-down funding mechanism for the projects that are the actual delivery vehicle.
The email address for the budget approver is taken from the budget approver's user ID on the PeopleTools, Security, User Profiles, User Profiles, Email Addresses page. If the approver returns the budget, the system sends an email notification to the requester to indicate that the budget hasīeen returned and sets the budget plan to a status of Returned. If the approver approves the budget, the system sends an email notification to the requester to indicate that the budget hasīeen approved and sets the budget plan to a status of Active. If a budget approver has not been defined, you cannot submit the program budget for approval.Īfter you submit a program budget for approval, the system sends a worklist item and email notification to the budget approver. When budget plans are ready for approval, users select the appropriate plan on the Program Budget page and submit it for approval. You assign on the Project General - Program Management page appears on the Program Budget page. When you create a program, the system verifies that a budget approver is assigned to the program. Program budget workflow enables you to require approval before a program budget can be used. See Defining Program Management Installation Options. To use program budgeting workflow you must enable program budget approval on the Installation Options - Program Management Program budget and project budget comparisons.
This section lists prerequisites and discusses:īudget estimating across program periods.
Spread budget detail amounts across periods. This chapter provides an overview of program budgets and discusses how to:
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